No organization can ignore the benefits of employees training on the attainment of its corporate objectives.. Putting square pegs in square holes is a common mantra in the sphere of employee relations and it entails identifying the right people for the right positions and giving the needed training to polish the skills already inherent in them or training them to create something entirely different and new which consequently adds a bonus to their skill and the organization’s human resource.
So, this article explains the methods, advantages, and disadvantages of employees training to the organizations.
What is Employee Training?
Employee training in very simple terms is the process of teaching and educating employees both old and new based on their skill set to instill competency, improve productivity and enhance performance. It is a specially structured set of activities designed to equip employees with specific knowledge and skills to improve their capacity to perform designated roles, actively contribute to the output of the organization, and ensure the growth and sustenance of the organization.
It is done to achieve overall improvement of the human resource thereby significantly affecting output. It is necessary and compulsory to regularly create opportunities for training of employees. This is because the occurrence of innovations and improvements in the corporate industry is at a geometric level and it is very easy for employees to become obsolete and incompetent to handle the requirements of the corporate industry. This can be detrimental to the survival and growth of the organization hence the essence of employee training.
One myth that needs to be debunked before further discussing this topic is that every member of the organization is subject to regular training. Employee training is not specifically designed for new employees and as such should not just involve new employees. All and sundry need constant training to remain relevant and for this, employee training should cut across every member of the organization both new and old employees.
Important factors for successful employee training
There are various employee training methods but before discussing that, it is important to highlight that before any form of training is embarked on, there are some basic things that must be done to ensure the success of the training.
Employees training needs
One of these important things is to first identify the deficiency and special need for training. For instance, for new employees, the training could evolve around using specific software applications while for old employees, the training could be on the importance of updating software applications regularly and using specific functions of the software to carry out specific tasks. employee training needs vary for different groups of people and it would be unwise to just set up training programs without first identifying the training needs of the target audience.
Another angle to this is that not all training programs are necessary for the employees. For instance, it would be irrational to mandate every employee in a financial institution to participate in an HSE training program that is exclusively meant for the engineering profession or mandate all medical doctors to enroll for lessons to take ICAN exams. It is important to identify valuable training programs which would benefit that target audience and apply them to their line of work.
Setting of training programs
Another core criteria for setting up training programs is to identify which pattern best suits the form of training and how best should this training be delivered to ensure proper and maximum assimilation by the learners. Here, one can consider if classroom learning or online learning is most suitable.
Timeframe of training
The time frame is also very important. Here the opinion of the learners can be included to identify what time is best, either weekend or weekdays after the close of work.
It should be noted that if a significant increase in incompetency, productivity, and performance is not present then the goal of employee training has not been achieved. Therefore, all efforts should be result-oriented. With this being said, methods of employee training would be discussed next and they are informal and formal methods.
Methods of Employee Training
Employee training is very crucial to the existence of an organization and should be handled with all caution and attention as it can go sideways very easily. A lot of attention has to be paid to details when designing employee training programs to identify the required skill or knowledge and make provisions for the efficient teaching of the skills and knowledge required. The methods of employee training can be grouped into formal and informal.
Formal Method of Employee Training
The formal methods of training involve strictly official modes of training. Most times, the steps and processes of the training are often laid out for everyone to know and a breach of the rules guiding the session can attract some forms of punishment. The formal method of employee training often emphasizes the hierarchy of the teacher-student relationship and the teacher expects the students to respect his status as the teacher and act accordingly. This hierarchical relationship is expected to instill the needed decorum and diligence considered suitable for the training to be effective. A typical example of a formal method of employee training is the classroom method and most times, the teacher/trainer is an expert in the field who is more often than not, not part of the organization. This form of training is popular for the training of old employees and it has always proved efficient.
Another highly debated form of formal training for employees is online courses and lectures. The bone of contention is often on the environment of the training which is always considered not stable. However, that is a topic for some other time but the presence of a hierarchical teacher-student relationship and supervised learning, would be classified as a formal method of employee training.
Informal Method of Employee Training
Informal methods of employee training involve methods like coaching and mentoring. According to Statistics, these methods of employee training yields the most results as learners tend to relax more, learn at their pace and undergo keen supervision which is often not overbearing as there exists a rapport between the trainer and learner. Here, the learner is often allowed to create the most suitable learning environment and learn based on their terms which are often considered better.
This form of employee training is usually carried out by a trainer who is part of the organization and has good knowledge of the terrain. It is also commonly used for new employees as it affords them the opportunity of familiarizing themselves with their co-workers and superiors while learning the ropes and getting acquainted with their roles.
Pros and Cons of of Employee Training
As important as it may seem, employee training has both advantages and disadvantages.
Benefits of Employee Training
One of the most appreciated advantages of employee training is that it enhances productivity and performance which results in better output. Thereby ensuring the growth of the company which is every manager’s dream.
One thing that is obvious when an organization makes moves to train their staff is that they feel these employees are not just capable but are also likely to impact the organization by giving back. What this means is that employee training facilitates retention which is very crucial in ensuring job satisfaction and security which consequently brings about a lengthy stay of the employees.
Employee training guarantees a form of security for an organization. This means that the more training an employee gets, the more indebted and relaxed he tends to feel which would always mean that the best hands do not leave the organization fast because they feel secure and at home. For this, the organization can retain its capable hands and ensure steady growth.
Less Supervision, Low Accidents, and Better Results
This advantage is more like a combined effect of employee training and it is highly required for the growth of the organization. Effective employee training makes the individuals more capable and as such would need less supervision which in turn gives them a sense of independence. This also makes them more aware of the expectations placed on them which instills cautiousness in their activities meaning low accidents. Overall, this brings about better results and better output which is generally essential for the growth and sustenance of the organization.
The overall employee training’s importance is to identify and polish the individual skills the people possess to bring out the best in them. If this is done effectively, the growth of the company is highly guaranteed as better output and competence would be recorded.
Disadvantages of Employee Training
In as much as employee training is very important, it is something that can easily go sideways and cause more harm than good. Here are some disadvantages of employee training:
Employee training as easy as it may seem is something that is usually expensive especially if the trainer would be outsourced. Most times, the financial implication of the training is undertaken by the management which can lead to a loss or deficit.
Time and Location Constraint
Another disadvantage of employee training is that there is no adequate time for effective training. Most organizations work the normal 9 am – 5 pm from Monday to Friday leaving the employees with just Saturday and Sunday to rest. Most employees might be reluctant to sacrifice these two days of rest and even when they do, it is because it has been made mandatory. This can rub off negatively on the whole training session and shatter the intentions of the program even before it starts. This also applies to the location of the training especially if it is organized outside the regular workspace.
Loss of Interest
This is one of the significant disadvantages of too much training. The employees are likely to get fed up and lose interest in the job thereby causing incompetence, reduced productivity, and poor performance. This can also be very harmful to the growth and sustenance of the organizationEasy loans at BadCreditLoans.com
Employee training benefits include increased competence, performance, and productivity, it is important to treat employees humanely and adequately by paying attention to their motivation and enthusiasm to ensure readiness on their part. Also, the organization should always aim at providing a quality experience for their employees as this would rub off positively on their work attitude. Again, employers should learn to explore digital methods of training as they are proven to be less stressful and more enlightening tech-wise.
Most importantly, employee training should be seen as a continuous investment in the employees which would not only be beneficial to the organization but also to the employees hence should be done regularly and at the best means possible. However, video conferencing is a great tool for training employees. Tools for video conferencing include, GoToMeeting, JoinMe, Zoom and others
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Afeez is one of the founding partners of Marasas Consulting limited. He consults for both individuals and entities in the area of accounting, management, audit, tax, and investment. He has a wide range of experience both online and offline which allows him to provide relevant and timely professional advice and assistance to business owners with their accounting, tax, management, audit, and investment plans.
Afeez is a member of the Institute of Chartered Accountants of Nigeria (ICAN) and a member of the Nigerian Institute of Management (Chartered). He is a certified Google analyst and strategist. He earned his Bachelor degree in Management and Accounting from Obafemi Awolowo University, Ile-Ife, Nigeria, and earned an ordinary national diploma in Accountancy from The Polytechnic of Ibadan, Oyo State, Nigeria. He earned certification in “Excel Crash Course” and “Reading of Financial Statement” from Corporate Finance Institute, Canada.
Afeez is dedicated to helping clients achieve business success by helping them to establish solid and sound accounting, tax, and financial processes.